FMX wishes you a fun-filled holiday!

We hope you have as much fun this holiday season as we did making our holiday video!

Although we may be out spending time with loved ones, we’ll still be here if you need us. Here’s our holiday schedule:

December 23 – Regular Hours (8:00am EST to 6:00pm EST)

December 24 – CLOSED

December 25 – CLOSED

December 26 – CLOSED

December 27-30 -Regular Hours (8:00am EST to 6:00pm EST)

December 31 – CLOSED

January 1 – CLOSED

January 2 – CLOSED

If you’ve got a question burning brighter than a crackling, cozy fireplace, our Learning Center could have the answer you need. Happy Holidays!

6 Questions to Ask Yourself When Planning Your Facility Management Budget

By this time of the year, most facility managers are wiping the sweat off their brow and saying “good riddance” to this fiscal year’s budget plan. While this seems like a good time to relax and take a breath (you deserve it), it’s also the perfect time to get started on next year’s budget! ln fact, facility management professionals suggest starting the budget planning process as early as 10 months before the fiscal year is out. We agree — it’s never too early to start! So, to help get your mind in the right place, we’ve compiled six questions that all facility managers should ask themselves when planning their budget. Check them out in our SlideShare presentation below.
We’re interested — what’s the top priority for your budget plan this year? Is there anything you do to streamline your budget planning process? Share your thoughts by leaving a comment below!

With FMX, you can plan your budgets with confidence. Our cloud-based software provides you with the tools you need to track spending, productivity, equipment status, and more. With the help of our robust reporting and analytics, you can use this data to uncover insights on your facility management processes. FMX tracks resources and inventory while keeping everyone up-to-date with work orders, event schedules, and planned maintenance. Talk to an FMX-pert today to simplify the way you manage your facilities.


riana_blog_headshot
 Riana is the creative services manager at Facilities Management eXpress. When she’s not creating content or running the FMX customer community, she can be found doing crafts and drinking copious amounts of green tea.

Reporting and Analytics Live Q&A Recap

If your boss asked you these 3 questions, could you answer them?

  • What is our team’s average response time for work orders?
  • Which months had the highest maintenance and labor costs last year?
  • How do our work order and maintenance costs break down by trade?

Earlier this week FMX Founder, Brian Gregory, hosted a live Q&A session to discuss how our new and improved Reporting Module can empower you to answer those types of questions. During the webinar, Brian gave a brief tour of the Reporting Module, shared some FMX best practices, and answered questions sent in by viewers.

Watch the webinar!

Below is the full recording of the webinar, just in case you missed it. If you have any feedback or questions, let us know in the comments below this post. Thanks for watching!

You asked, we answered.

During the webinar we had some great questions submitted by our viewers. Here are a few of the highlights:

Q1: “How can I share these reports/dashboards with other people from my company? Can they be printed?”

A1: As long as your colleague has access to the Reporting Module in FMX, then all you have to do is copy the URL when viewing the report/dashboard, and e-mail that URL to your colleague. To print your reports/dashboards, simply go into the Reporting Module, and click either the Export PDF or Export image option located to the right of each dashboard preview (see example below).

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Q2: “What happened to the old reports?”

A2: Have no fear! In the Reporting Module, there are two sub-tabs near the top of the page (Dashboards and Reports). The sub-tab labelled Reports contains all of the old reports, but keep in mind that they’re not as interactive as our new dashboards.

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Q3: “How do I add new request types to my site to have them show up in my dashboards?”

A3: In the Organization tab on your site, click on Request Types, and then click the Add New Request Type button and fill in the required fields. Don’t forget to hit save!

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Perfect practice makes perfect.

Take a look at our FMX Reporting and Analytics Best Practices, so you can get the most out of the new Reporting Module.

If you still have questions, ask away in the comments down below, or contact our friendly customer success team via email at support@gofmx.com

Stay in the loop with future FMX updates by subscribing to our blog posts. It’s easy, just click the red Follow button in the right sidebar of the blog and you’ll receive our new posts via email.

3 Tips for a Stress-Free Easter Service

Get ahead of the game and make next year’s Easter service a guaranteed success with these three simple tips.

1.) Keep events running smoothly with event scheduling anyone can access.

Has your kitchen ever doubled as a last minute warm-up room for your worship band? Does your Sunday school often run over, causing other events to relocate? Prevent these mix-ups and more by creating a formalized schedule system that keeps everyone updated.

  • You can find many calendar templates online, print out a spreadsheet, or keep a large whiteboard calendar in a central place for all your staff and volunteers to see. This central calendar gives you the ability to make any changes public so everyone stays in the loop.
  • Once you’ve created your Easter events schedule, post it on your website and/or social media channels and promote online sharing. Make sure your schedule is set in stone by this point as changing and notifying everyone is difficult at this large scale.
  • Creating individual room schedules and posting them on the appropriate doors can help deter roaming groups from taking over a reserved room.

The FMX Solution: FMX makes event scheduling easy since it prevents double booking of events and streamlines event approval processes. The FMX calendar can be exported and embedded on your church’s website or blog or synced with your phone’s calendar. And the best part is that any changes you make to the calendar within FMX are automatically reflected on these embedded calendars! Alternatively, you could take advantage of FMX’s unlimited user access by giving your whole congregation access to your FMX site to view the calendar and submit events. To keep everyone updated, you can enable email notifications that will let members know when any changes are made.


2.) Plan your cleaning strategy ahead of time to make sure everything is covered.

Not only is Easter something your members look forward to, it’s a great opportunity to make a positive impression on new guests who could turn into regular attendees. Make sure your building is in tip-top shape by getting prepared weeks in advance and keeping staff accountable for their assigned tasks.

  • At least one month before the big weekend, gather your staff for a brainstorm. Take this time to go over all the nooks and crannies that need tidying up as well as the larger, deep cleaning tasks.
  • Once you’ve identified these tasks, delegate them to the appropriate person and create a checklist to keep them both organized and accountable.
  • Some tasks may require help from outside vendors – coordinating work with vendors in advance saves you from having to stress over the details later on when you’re swamped with a million other to-dos.
  • Don’t stop there; make sure you keep tabs on problem areas that might be clutter magnets!

The FMX Solution: Our customers have found that using the Planned Maintenance module of FMX greatly streamlines the entire organizing and cleaning process. Through our Planned Maintenance module, tasks can be assigned to individuals, complete with a checklist of to-dos and instructions. This is especially useful when dealing with outside vendors. Since there’s no limit to the amount of users connected to your FMX account, invite these outside vendors into your system so you can share the checklists with them, track their progress, and keep them accountable. These checklists can then be set to occur before every Easter or other major church events (we’re looking at you, Christmas). You can also set reminders on your calendar to check on those problem areas that seem to get dirty no matter how often you clean!


3.) Tracking your inventory = fewer headaches!

It’s no surprise that you’ll be faced with a much larger crowd than normal coming to join the Easter festivities, but knowing exactly how many people to accommodate can become a risky guessing game. Keep tabs on your inventory and equipment and try to get ahead of the game by following these tips.

  • Keep all extra chairs/pews in one place. This way you can see at a glance how much extra seating you have available. You can even go the extra mile and keep a list of how many chairs go to each room. Set these up a day or so in advance to avoid shortages on the day of the event.
  • Order extra consumable inventory ahead of time. Things like toilet paper, paper towels, and beverages can quickly deplete during the course of an event. Be prepared by keeping track of what goes in and out of your inventory at all times.

The FMX Solution: FMX can easily take care of inventory and equipment headaches. When scheduling rooms, you can request equipment so you can see exactly how many chairs each room needs. You can also set up notifications so the staff responsible for chair set-up will receive emails with the equipment request. Not sure if you have enough of something in stock? Track your consumable inventory in our Inventory Module and always know how much of an item is on hand and when it’s time to order more. You can also track the cost of each inventory item in FMX to help with budgeting.

 

Happy Holidays from FMX!

Happy Holidays from the FMX Team!

We hope this holiday season will be a time for you to relax and spend some quality time with your family. Our customer success team will be doing the same, but rest assured that we’ll be available as follows in case you need our help:

December 23 – Regular Hours: 8:00am EST – 6:00pm EST

December 24 – CLOSED

December 25 – CLOSED

December 28, 29, 30, and 31 – Regular Hours: 8:00am EST – 6:00pm EST

January 1 – CLOSED

P.S. – Have questions over the holidays? Find answers in our Learning Center.

Welcome Customer Success Specialist Brandi to FMX!

We’re super excited to welcome Brandi Rees to the FMX customer success team! We got to know her a little better during a quick video interview. Watch the video below and read on to learn why she’s excited about working with FMX, what her hobbies are, and more.

What’s most exciting to you about FMX?

I’m excited to be working with FMX so I can interact with customers during their kick-off meetings and trainings, and help answer all of their support questions.

What are your hobbies?

In my spare time I enjoy decorating cakes, spending time with my friends and family, and planning my upcoming wedding.

Brandi's cupcakes

Yes, those are cupcakes!

What’s your dream vacation?

My dream vacation is to go to Disney World! Who doesn’t dream of becoming a Disney Princess?

Disney castle

She’s here to help you!

Brandi and the other members of our friendly customer success team are ready to tackle your questions or help you learn more about FMX. Shoot them an email at support@gofmx.com or check out our Learning Center.

FMX Gives Back for the Holidays

Last week FMX partnered with other local companies to conduct a holiday food drive to help those in need in our community. Through generous contributions we were able to donate 73 pounds of food and $40.00 ($1.00 yields four meals) to the Mid-Ohio Foodbank. Yolanda Owens, the Manager of Communications and Digital Media for the Foodbank, shared her gratitude and discussed the importance of community support.