Kick-Off the School Year with Effective Facilities Management

June 24, 2015  •  Jamie Gregory

School's Out for Summer Image

Now is the perfect time – while your students and teachers are away for the summer – to assess the facilities management program you have in place.

Check yourself

  • Does your staff have to submit request forms in triplicate, then go through a laborious approval process to get them fulfilled?
  • Is there a system for maintenance needs, a different one for IT requests, and still another for transportation demands?
  • Are you losing revenue because local businesses and community organizations are not charged for the use of your facilities?

If this sounds like your school, maybe it’s time to scrap that old facilities management system and find one that is more efficient.

Proactive planning = stress-free implementation

At first glance, implementing a new system and rolling it out to your entire staff may seem intimidating, but it doesn’t have to be. Not if you start planning in the summer and are ready to go when the staff and students return in the fall.

Choosing the right system

The first – and perhaps most important – step is to find the facilities management software program that is right for you. Choose one that:

  • Is easy to install and use.
  • Can be customized to fit your unique requirements.
  • Provides training resources to quickly get your staff up to speed.
  • Has a work order program that enables easy submission and monitoring of requests.
  • Tracks community requests and payments for use of district facilities.

Getting buy-in from key stakeholders

Once you have the right software package, everything else will fall into place. Hold a kick-off meeting with your key stakeholders – superintendent, principal, maintenance, transportation and IT directors – because they will be the key to your success. Once they are on board, the rest of the staff will follow suit. As a team, define the goals of the project and set a realistic timeline to implement the new system and train the staff on how to use it effectively.

Check out our infographic to learn more about obtaining staff buy-in!

Have a roll-out plan

Be sure to choose a go-live date – perhaps a month out from the start of school – to give your software vendor time to import your data into the system and set up the levels of access for your staff members. Consider rolling out one module at a time to ease your staff into the change.

Get your new school year off to a good start. Begin with an efficient, effective facilities management program that will make the lives of your staff easier. Let FMX show you how!

Don’t just take our word for it

FMX school testimonial image

Click here to see what other school districts are saying about FMX!

Share your feedback

What challenges do you face with your current facilities management system? In your opinion, what are the biggest hurdles regarding the implementation of a new system? Leave us a comment below to share your thoughts!

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